AI Workflow Automation

Automate Your Workflows.
60–80% less manual labor.

Custom AI agents that automate repetitive business processes. Deploy in weeks, not months. Includes discovery, build, and ongoing support.

6
Workflow Types Automated
60–80%
Labor Reduction on Deployment
4–6 weeks
Time to Production
24/7
Monitoring & Support Included

Global Engineering Network

Engineers from four regions — all working US business hours, all rigorously vetted.

Three-Stage Process

From Discovery to Production

Every automation starts with a paid discovery phase to validate ROI. Then we build and deploy. You choose: we run it, or you do.

Stage 1

Paid Discovery

Two-week engagement to map your workflow, model ROI, and spec the automation.

  • Process mapping and workflow analysis
  • ROI model with before/after metrics
  • Detailed technical build specification
  • 50% credit toward build if you proceed
$5,000

Fixed price. No surprises. No lock-in.

What You'll Learn

  • • Labor hours saved per month
  • • Break-even timeline (usually 6–12 months)
  • • Integration complexity and risks
  • • First workflow scope and timeline
  • • Which processes to automate first

Pick Your Model

RECOMMENDED

Build + Retainer

We build, deploy, and keep it running. Best for peace of mind.

Build Phase
$18–35K

4–6 weeks to production

Monthly Retainer
$750–3K/mo

Includes 24/7 monitoring and support

  • 24/7 monitoring and incident response
  • Quarterly optimizations and edge cases
  • Model updates and API management
  • Land-and-expand channel for workflow #2, #3

Typical break-even: 6–12 months. Most customers see ROI by month 8.

Self-Service (Build Only)

You take the wheel. Full autonomy, full responsibility.

Build Phase (One-Time)
$28–45K

4–6 weeks to production

Ongoing Support
$200/hr

As-needed, on your request

  • You own the agent and all code
  • You handle uptime and monitoring
  • You manage model updates and API changes
  • Support available at $200/hr when needed

Best for technical teams who prefer control. Many convert to retainer after 6–12 months of maintenance overhead.

At a Glance: Which Model Fits Your Team?

Aspect Build + Retainer Self-Service
Upfront cost $18–35K $28–45K
Monthly $750–3K $0 (or $200/hr)
Maintenance We handle You handle
Broken at 2am? We fix it (24/7) You fix it
Model updates Included Your responsibility
Add new workflows Easy upsell Separate engagement

Base Scope Included

1

Workflow per build engagement (additional workflows are $2.5K each)

2

System integrations (additional systems add $1.5K each)

3

Stakeholders for handoff training (additional stakeholders add $1K each)

Start a Discovery Call →

Most calls take 30 minutes. You'll leave with a clear ROI picture.

Complementary Service

Need Engineers to Run It or Build More?

Once your automation is live, you might need engineers to maintain it, extend it, or build new features. We can place them from our global network.

Offshore Placement

Top-tier engineers from Eastern Europe, Latin America, and Southeast Asia — working US business hours. 40–60% below US market rates.

Philippines Pakistan Ukraine India Romania

Onshore Placement

US-based engineers for teams that require domestic talent. Clearance-eligible candidates available for ITAR and SOC2-compliant engagements.

Clearance Eligible ITAR Ready SOC2 Compliant
Also Available: Full-Time Placements

Need a Permanent Team Member?

Build your permanent engineering team with talent we've already vetted. Whether you want an engineer to oversee your automations or scale your dev team, we can place them directly.

How It Works

  • 1. Tell us your role: seniority, stack, team fit
  • 2. We source from our pre-vetted global network
  • 3. You interview candidates that already passed our bar
  • 4. Hire directly. Standard placement fee applies.

What You Get

  • Engineers who passed live coding, technical screening, references
  • No recruiter markup — direct hire relationship
  • 30-day performance guarantee. Replace if not right fit
Top 5%

Only engineers who pass our multi-stage vetting

Placement Fee

Direct hire, backed by 30-day performance guarantee

30 Days

Performance Guarantee. Documented issues? We'll replace them.

Case Study

We Practice What We Preach

Our own talent sourcing and recruitment operations run entirely on AI automation. This is the proof.

HarborTechAI Internal Case Study

Automating Our Entire Recruitment Pipeline

We don't just talk about automation. We run on it. Our talent acquisition operation — sourcing, outreach, screening, and onboarding — is fully automated using the same approach we offer to clients.

60%

Labor reduction vs. manual recruiting

6

Workflows automated across hiring pipeline

2

Full-time engineers equivalent capacity freed

What we automated: Candidate sourcing (finds and scores profiles), personalized outreach (research + write), interview scheduling, technical screening coordination, offer generation, and consultant onboarding compliance.

The result: We source, vet, and place engineers in a fraction of the time it takes competitors. And we've reduced our own operational overhead by over 100 hours per month. This is what we build for clients.

Why HarborTechAI

We don't just build automation. We run on it. And we know what actually works.

Production-Proven

Every automation we offer to clients, we run in our own business first. You're getting battle-tested solutions, not experimental tech.

Discovery-First Pricing

$5K discovery phase qualifies your opportunity before any build commitment. You get an ROI model, technical spec, and 50% credit if you proceed.

Two Models, No Forced Upsell

Build + Retainer for hands-off peace of mind, or Self-Service if your team prefers control. We price fairly for both — no artificial markup on self-service.

One Point of Contact

Your account manager stays with you from discovery through production and beyond. No handoffs, no support queues — just direct access.

Common Questions

What you need to know about automation, pricing, and ongoing support.

Why is a $5K discovery phase necessary?

Discovery isn't upsell — it's risk mitigation for you. We map your workflow, calculate ROI, and give you a detailed spec before any build commitment. If automation doesn't make sense for your process, we'll tell you. If it does, the $5K credits 50% toward build.

What if I want to maintain the agent myself?

That's the Self-Service model. You pay $28–45K upfront instead of $18–35K + retainer. You own all the code and infrastructure. We're available at $200/hr if you get stuck. Many customers convert to retainer after 6–12 months when maintenance overhead becomes clear.

Why does the retainer scale from $750 to $3K/month?

The wide range accounts for agent complexity and volume. A simple document-processing agent might run $750/mo. Complex workflows with high transaction volume (1000s+ daily) can run $2–3K/mo. We'll quote your specific scenario during discovery.

What's included in the monthly retainer?

24/7 monitoring and incident response, quarterly optimizations, model updates, API deprecation management, and edge case handling. If your process changes, we adapt the agent. If Claude's API changes, we update automatically. You don't have to think about it.

How long does it take to deploy?

4–6 weeks on average. Discovery takes 2 weeks, then build is 2–4 weeks depending on system integrations. After production, you can add new workflows faster (typically $2.5K and 2–3 weeks each once the infrastructure is live).

Can you integrate with our existing systems?

Yes. The base build includes 2 system integrations (e.g., CRM + email). Additional integrations add $1.5K each. We support API integrations, webhook-based systems, and file-based (CSV/Excel) data flows.

Our Guarantees

Every engagement comes with these commitments, no fine print.

Honest Discovery

If automation won't work for your process, we'll tell you. The $5K discovery goes either way — we won't oversell a bad fit.

Transparent Pricing

Everything is scoped and priced upfront. No rate cards, no surprises, no hidden integration fees. Just clear numbers before we start.

One Point of Contact

Your account manager stays with you from discovery to production. No handoffs, no support tickets, direct access.

Ready to Start?

Book a 30-minute discovery call. We'll map your workflow, estimate ROI, and send you a proposal. No obligation, no sales pitch — just straightforward advice.

Start Your Discovery Call →